The main reason why companies and buildings which have several offices invest in guest registration software is to enhance safety. The goal of this management system is to track the visitors who enter the building for various reasons and store essential information about them like their names, in and out time, purpose for the visit etc.
By collecting and storing this information the organization aims to protect their employees, visitors and premises better and keep a track on all the people entering the facility. If any problem surfaces later, it is possible to just check the records to gain more information. However it is not just the safety factor which overshadows the benefits of a guest registration software. Some other benefits have been given below:
It Prevents Certain Issues Before They Happen
Visually, a guest registration system says that security at this site is taken seriously and must not be meddled with. Imagine that a nefarious figure comes by the building with the intention of causing trouble. The last thing they would want to do is sign in with the guest registration system. Sneaking past the receptionist is also not a good idea as someone roaming the hallways without a visitor’s pass or ID will be noticed by the security personnel immediately.
While there might be troublemakers who will not be deterred, guest registration systems can keep a significant amount of trouble out. Although it is meant to be cross check information if a problem occurs, it can also prevent situations before they even happen.
Enhanced Company Image
While it may seem as an exaggeration at first but your guest registration system plays an important role in building the image of the company in the mind of an outsider. The receptionist’s desk is one of the first things that visitors engage with upon entering your premises. While the external façade, surroundings, parking space etc. of the office matters, any visitor will be impressed when they see how you handle security.
When you make use of guest registration software, you send a message to any outsider visiting your premises that you take the security of you employees and associates seriously. This builds a better impression than an old sign in notebook with handwritten records.
It Helps with Insurance Issues
If one fine morning you get a call from a person claiming that they were in your office a few days back when they stumbled on a frayed rug and hurt them. They also inform you that they intend to hold the organization responsible and sue it for the injury. To make sure that such an incident did happen, you can simply access your records from the guest registration software.
If the check in or check out time is not in compliance with the story or you find that there are no records of someone by the given name entering the premise on the given date, you will be able to avert a tedious and unnecessary tryst in an insurance battle. Therefore, as you can see, a guest registeration system has great importance.